Administrative Assistant / Office Administrator

Position Summary

We are seeking a highly organized and proactive Administrative Assistant to support daily business operations in a fast-paced, innovative high-tech environment. The ideal candidate will be responsible for coordinating administrative activities, managing schedules, facilitating communication, and ensuring efficient office operations while supporting leadership, teams, and key business initiatives.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for managers and team members.
• Organize internal and external meetings, including logistics, agendas, and meeting notes.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain accurate records, files, and departmental documentation.

• Oversee day-to-day office administration and ensure a productive work environment.
• Coordinate office supplies, equipment maintenance, and vendor relationships.
• Support onboarding activities for new employees, including workspace preparation and access requests.
• Manage office expenses, purchase orders, invoices, and budget tracking.

• Coordinate team events, training sessions, and company meetings.

• Support project managers and leadership teams with administrative tasks.

Required Qualifications

• Associate's or Bachelor's degree in Business Administration or related field preferred.
• 3+ years of administrative experience, preferably in a technology or engineering environment.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with office management systems and collaboration tools.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

• Exceptional attention to detail.
• Strong multitasking and prioritization skills.
• Ability to work independently and collaboratively.

Working Environment

• Fast-paced technology-driven environment.
• Frequent interaction with engineering, product, operations, and leadership teams.
• Required to be on-site in El Segundo three days a week

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.